Last Updated: 2nd February 2025

Vatra Search (“we,” “us,” or “our”) is committed to protecting your personal data and ensuring compliance with the Personal Data Protection Act 2012 (PDPA) of Singapore. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data in relation to our recruitment services.

1. Organisation Information

Company Name: Vatra Search Pte. Ltd.

Business Registration No. (UEN): 202449060Z

Contact: fairuz.abu@vatrasearch.com

Website: www.vatrasearch.com

2. Personal Data We Collect

We collect and process the following types of personal data:

Job Applicants: Name, contact details, NRIC/FIN (only when required by law), resume/CV, employment history, education details, references, salary expectations, and other relevant information.

Clients (Employers): Name, job title, company details, contact information, and hiring preferences.

Website Visitors: IP address, browser type, pages visited, and cookies (for website functionality and analytics).

We do not collect sensitive personal data unless required for specific job applications (e.g., background checks with consent).

3. Purpose of Collection, Use, and Disclosure

We collect and use personal data for the following purposes:

For Job Applicants:

Matching candidates with suitable job opportunities

Processing job applications and conducting pre-employment checks (with consent)

Providing career advice and market insights

Communicating regarding job opportunities and interview arrangements

Complying with MOM’s regulations for licensed employment agencies

For Clients (Employers):

Understanding hiring needs and providing recruitment services

Conducting reference and background checks (where applicable)

Managing contractual and legal obligations

Maintaining business relationships

For Website Visitors:

Improving user experience and site functionality

Analyzing website traffic and engagement

4. Retention of Personal Data

We retain personal data only as long as necessary for business and legal purposes:

Job applicants: Up to 2 years from last engagement unless required for longer retention (e.g., regulatory purposes or future job opportunities, with consent).

Clients: Retained for as long as business relations exist or as required by law.

Website visitors: Data is stored for analytics purposes and retained in accordance with industry best practices.

Once retention is no longer required, personal data will be securely deleted or anonymized.

5. Protection and Security Measures

We implement the following security measures to safeguard your personal data:

Access control and authentication for data systems

Secure storage and encryption of sensitive data

Regular security reviews and staff training on data protection

Measures to prevent unauthorized access, disclosure, or modification

6. Access, Correction, and Withdrawal of Consent

Individuals have the right to:

Access their personal data held by us

Request corrections to inaccurate or outdated data

Withdraw consent for processing their data (subject to legal and contractual obligations)

To exercise these rights, please contact our Data Protection Officer (DPO) at [Insert Contact Email].

7. Disclosure and Transfer of Personal Data

We do not sell or rent personal data. However, we may disclose data to:

Employers or hiring managers for job applications (with consent)

Third-party service providers for IT support, payroll, or background checks (where necessary)

Regulatory authorities (e.g., MOM) when legally required

If personal data is transferred overseas, we ensure that appropriate safeguards are in place to protect the data.

8. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or regulatory requirements. Any updates will be posted on our website.

9. Contact Us

For any inquiries regarding this Privacy Policy or your personal data, please contact our Data Protection Officer (DPO):

Vatra Search

Email: fairuz.abu@vatrasearch.com

Website: www.vatrasearch.com

By using our services, submitting job applications, or engaging with us, you acknowledge that you have read and understood this Privacy Policy.